Privacy Notice for the United Curriculum

This notice is intended to provide information about how United Learning will use or “process” personal data about individuals including current, past and prospective customers (referred to in this notice as “customers”)...

Responsibility for Data Protection

The Data Controller is United Church Schools Trust (UCST).  UCST is registered with the Information Commissioner’s Office (ICO),registration number  Z533407X. United Learning is an operating name of United Church Schools Trust.

The Company Secretary is the Data Protection Officer (DPO) and is responsible for ensuring that United Learning Curriculum complies with the Data Protection Law.  They can be contacted on company.secretary@unitedlearning.org.uk or 01832 864538.

The Director of Curriculum is responsible for ensuring that the United Curriculum complies with ULT and UCST policies and procedures in relation to Data Protection.  They can be contacted at curriculumsupport@unitedlearning.org.uk.

Why we collect and use Personal Data about customers

United Learning collect and hold personal information and use this personal data to enable us to:

• respond to your query
• create and maintain your account
• provide you with access to the curriculum site
• communicate with you about your account
• share relevant information about United Curriculum
• let you know if there’s a security issue concerning your data
• analyse service usage data

It is not possible to configure an account giving you access to the United Curriculum without your personal information which is provided to us either directly by you when you apply or via an SLT member in your school or Trust when they have requested a curriculum licence be assigned to you using your work email account.

The categories of personal data held about customers

We hold the following candidate information that you enter directly when you apply. This includes personal data: 

• first name
• last name
• email address
• place of work
• job role

Under the UK GDPR, the lawful basis we rely on to process customer information is:

Legitimate interest as we use your data to create your account and communicate about the curriculum.  We will also send you marketing communications about other United Learning products if you provide us with explicit consent.

How we use your personal data

If you complete a form to access a free trial, we will use the information you provide to configure and maintain your account.  If you request support, we will use the information you provide to contact you with a response.

If you choose to subscribe to receive updates and information about the curriculum or information on other products you are consenting to us sending you these communications.  You can withdraw your consent at any time by selecting unsubscribe on any of our communications or by emailing the DPO at the email address above.

Cookies

This section outlines the type of cookies we apply to our website and the services we offer. By using the website, you agree your personal information will be handled as described in this Privacy Notice. The cookies we may use on our website are described as below:

Type	Cookie Name	Cookie location	Name
Essential	.AspNetCore.Antiforgery.7WwufgTTzxc	curriculum.unitedlearning.org.uk	This cookie is used for security
	.AspNetCore.Cookies
	.AspNetCore.CookiesC1
	.AspNetCore.CookiesC2
	.AspNetCore.Correlation.pectOlpAUhHIxArfa_7WXxsvPrZxtgZYB9N_UodOU80		These cookies are used for security and for single sign-on
	.AspNetCore.OpenIdConnect.Nonce.
Non-essential	_ga	.unitedlearning.org.uk	Statistics - Stores and counts page views.
	_gat_gtag_UA_143030951_1		Statistics – stores a unique ID.
	_gid		Statistics - Stores and counts page views.

 

Our website may contain links to other third-party websites. Any access to and use of such linked websites is not governed by this Privacy Notice, but, instead, is governed by the privacy notices of those third-party websites, and United Learning is not responsible for the information practices of such third-party websites.

Analytics

Data Retention Periods

We will hold your information for the following periods of time:

• Customer – 12 months after you cease to be a customer.
• Enquiry Only – 12 months after the enquiry date or a trial account was created.

Data Security

We treat customer data with the highest security standards in mind, which is why we regularly review our security processes and the measures we put in place to protect systems where data is stored. We carry out the completion of cyber security questionnaires as a necessary part of the DPIA process as it allows us to assess the systems where our data is stored. We have carried out a cyber security questionnaire on our own system, if you would like more information on how we protect your data, please contact company.secretary@unitedlearning.org.uk.

Data Processors

We use third party data processors to provide us with a variety of services[1].  This use of data processors will only take place if is in compliance with the UK GDPR and the Data Protection Act 2018 (and any subsequent legislation related to data protection in applicable jurisdictions).

Decisions on whether we contract with these third-party processors are subject to a robust approval process and are based on a detailed assessment of the purpose for which the data processing is required, the level and sensitivity of data involved and the arrangements in place to store and handle the data.

We currently use the following data processors:

Microsoft Office Suite, Freshdesk and Wonde.

Rights of the Data Subject

Data protection legislation gives individuals certain rights which are detailed below.  If you wish to exercise these rights, please contact Charlie Cutler on curriculumsupport@unitedlearning.org.uk or the Company Secretary. 

Right of access to personal data “subject access request”

You have the right to access the personal data that United Learning holds about you.  Requests need to be made in writing.  We take the security of personal data seriously so we may ask you for proof of identity to verify that you are entitled to the information requested. 

Right to withdraw consent

Where we have obtained your consent to specific processing activities you may withdraw this consent at any time by contacting curriculumsupport@unitedlearning.org.uk . 

Right to rectification

You have the right to have the personal data that we hold about you rectified if it is inaccurate or incomplete. We will respond to such requests within one month.

Right to erasure

You have the right to have personal data erased in certain specific circumstances.  If you make such a request, we will consider whether the right to erasure applies and give you a full and reasoned response. 

Right to restrict processing

In certain circumstances you have the right to request that we restrict the processing of your personal data.  If you make such a request, we will consider whether the right to restrict processing applies and give you a full and reasoned response. 

Further Information

Contact details for data controller and data protection officer

For further information regarding your rights please refer to our rights of the data subject policy.  If you disagree with a decision that we have taken regarding the processing of your personal data please contact the Company Secretary, Alison Hussain, on 01832 864538 or company.secretary@unitedlearning.org.uk.

You also have the right to lodge a complaint with the information Commissioners Office on 0303 123 1113 or https://ico.org.uk/for-the-public/.

Charlie Cutler is responsible for ensuring that the United Curriculum complies with UCST policies and procedures in relation to Data Protection.  They can be contacted on curriculumsupport@unitedlearning.org.uk.

 

Updated 10/11/2023: Wonde added as data processor